Green Briar Village HOA Board Meeting Notes January 13, 2026

Green Briar Village Club

Unofficial HOA Board Meeting Notes

Date: January 13, 2026
Location: Green Briar Village Clubhouse
Attendance: Strong homeowner turnout; Board members present; Residents actively engaged

1. Meeting Overview

The January 13, 2026 HOA Board Meeting had a notably high level of homeowner attendance and participation. Residents actively engaged during the meeting, raising multiple concerns despite the enforced 3-minute limit on member comments. Overall, the meeting reflected strong community interest in governance, transparency, and safety.

These notes are an unofficial summary prepared by a homeowner for informational purposes and will remain unofficial until reviewed or approved by the Board.

2. Board Elections & Governance

• Numerous residents expressed concern regarding the absence of a recent board election and advocated for an election to be held as soon as possible.

• When residents were asked if they would be willing to serve on the board, many homeowners indicated interest.

• A board member asked how the missed election would be addressed. The Board President stated the election would take place in November 2026.

• Several homeowners expressed that this timeline was not acceptable and noted that a petition is circulating to call a special meeting to conduct the overdue election.

• Questions were raised regarding how the current board was elected:

  • It was initially stated that the board voted themselves in.

  • It was later stated that a members’ meeting and election with quorum had occurred.

  • Some residents expressed confusion, noting they do not recall attending or being notified of an election within the past several years.

3. Financial Transparency & HOA Records

Residents raised several questions and concerns, including:

• Clarification on how HOA funds are being spent

• Missing information on the HOA website, including:

  • The estimated 2026 budget

  • 2025 income and expense reports

  • Detailed costs and invoices related to roof repairs and repainting

• Questions regarding the $40,000 budgeted for an office manager, despite the position currently being vacant

• The most recent income and expense report reportedly showed a loss of approximately $400 for the prior month, which residents questioned given current staffing expenses

• Multiple residents requested that detailed financial reports or spreadsheets be made available on a regular basis (quarterly or monthly)

4. HOA Website & Communication

• The board stated they are volunteers and acknowledged challenges maintaining the HOA website, resulting in missing or outdated information.

• A homeowner (the author of these notes) offered to assist with updating the website to help make requested information more accessible to residents.

• The offer was acknowledged by the board and remains pending approval.

5. Meeting Structure & Member Participation

• Some residents raised concerns about the agenda structure, noting:

  • The board controls the agenda

  • Member participation is limited to short clarifications

• It was stated that this structure can limit in-depth discussion and reduce transparency.

6. Safety & Community Concerns

• Residents were advised to remain alert due to a reported safety concern near the clubhouse.

• A broken grate near the playground was identified as a safety hazard:

  • The damaged grate has created a hole that could pose a risk to adults and children

  • The issue was brought to the board’s attention during the meeting

  • Residents were encouraged to contact the office or assist with repairs if possible

Green Briar Office Contact: 407-352-1231

7. General Community Sentiment

• While many residents expressed concerns regarding transparency and governance, some homeowners indicated they are satisfied with the current board or feel neutral.

• Several attendees acknowledged the volunteer time contributed by board members and noted that not all board members appear unwilling to address concerns.

• The meeting demonstrated increased homeowner engagement, which many agreed is important for the future of the community.

8. Key Takeaways

• Strong homeowner interest in a timely and properly conducted board election

• Requests for improved financial transparency and access to records

• Resident willingness to volunteer and assist, including website support

• Need for prompt attention to community safety issues

• Continued homeowner involvement remains important