On Going Concerns

On Going Concerns

1. The lock on the pool gate has been in a state of disrepair for several years and has been reported to the Board on multiple occasions during that time. The Board’s stated position has been that the cost of repair is too high to address the issue. However, during the same period in which the damaged gate was repeatedly reported, the association approved the purchase of a playground at a cost of approximately $70,000. To some members of the community, this raises concerns regarding priorities and the appropriate use of association funds, particularly where an unresolved safety and access issue remains unaddressed.

2. Lack of Required Education by Board Members: It was stated by a fellow board member that all but one current board member were out of compliance with the Florida statutory requirement mandating four hours of continuing education annually for board members. She further asserted that the meeting should not proceed due to this noncompliance; however, her objection was overruled by the remaining board members. This apparent disregard for statutory requirements is concerning to several members of the community and they feel it reflects a pattern of conduct that has become consistent with the actions of the current board.

3. Lack of election process. According to the Board, no election was held this year due to an alleged lack of member quorum. However, the general consensus among the members is that no election meeting was ever properly noticed or posted to allow members the opportunity to attend and establish the required quorum. The Board further stated that an election committee was not formed because there was purportedly no interest from the membership in serving on the Board. Contrary to this claim, I personally made an inquiry on May 9, 2025, via the Williamsburg Community Reviews and Raves Only Facebook page, directly addressing Lisa Hain to express interest and seek information, but I received no response. See image for context.

4. Lack of access to HOA documents. Florida law requires homeowners’ associations (HOAs) to make specific official records available on a password-protected website or mobile application accessible to parcel owners. Under Florida Statutes § 720.303(4), this requirement applies to HOAs with 100 or more parcels. The association’s website must include digital copies of the following items, with any legally protected information properly redacted:

   • Articles of Incorporation of the association, including all amendments

   • Bylaws of the association, including all amendments (only Amended Bylaws are present)

   • Declaration of Covenants (Declaration of CC&Rs), including all amendments

   • Current rules and regulations of the association

   • A list of all current executory contracts or documents to which the association is a party or under which the association or parcel owners have an obligation or responsibility, including a list of bids received within the past year (Missing)

   • The current annual budget and any proposed budgets to be considered at association meetings (Missing)

   • Financial reports that are prepared or considered at meetings of the board or members (Missing)

   • Notices of board meetings, agendas, and any other documents required by law to be provided with meeting notices (only documented before a meeting and removed)

5. Pool and clubhouse etiquette from board members. Multiple members have expressed that a specific board member is combative and rude to members when using the pool and clubhouse. While they understand the board has reason to enforce policy the manner in which it is address has been reported as rude and aggressive.

6. Broken Grate near playground. There is a broken grate near the playground that has created a very hazardous situation. The board was made aware on the January 13th 2026 meeting. I hope the board takes safety seriously and fixes it quickly. See Image for context.

7. Board and Members meetings notices and dates. The board has multiple times moved board and members meeting dates with little or no notice to the members. Multiple members have said they show up for posted meetings only to find out they are now cancelled. Another member pointed out that the November meeting in 2025 was moved to Veterans Day which according to your bylaws should not happen. They never address this issue and moved on.

8. Board member attendance and lack of correction from the board. Members have brought up that the board member Sam Ramos has not been present at any board meeting for the last year. Furthermore the position of Vice President and Secretary has not been filled in that same year. It is mandatory for a HOA to have these positions filled. It is also the duty of the board to remove a board member that has not been present for 3 consecutive meetings as in the case of Sam Ramos. At the most recent meeting multiple people raised their hands to be part of the board but none were given the opportunity or told how to fill the gaps in the current board.

9. Lack of official office manager. For the past 2 years the position of office manager has been sporadic at best. The budget has $40k allotted for the position but it never gets filled. At the meeting a board member said that due to the limited hours they want an office manager which is about 15 hours a week they cannot find someone to take on the role. This poses 2 issues 1. The 40K allotted for the office manager at 15 hours per week would be an hourly pay of $51.28!! 2. To fill the role temporarily the president has hired an assistant that is not CAM certified to take on the role. The Florida law states A person shall not manage or hold herself or himself out to the public as being able to manage a community association in this state unless she or he is licensed by the department in accordance with the provisions of this part. The assistant office manager has indicated during the meeting on January 13th 2026 that she is not a licensed CAM manager. This is very concerning that they allow a non licensed manager access to our sensitive documents that are held behind a paywall for members but shown freely to an unlicensed office manager.

10. Lack of transparency with the board and its actions. Multiple members have express that the board has created rules and procedures that limit or exclude transparency with the boards actions. At the January 13th 2026 meeting multiple members pointed out that the agenda item for board conduct indicated that "directors do not “clarify” or reinterpret board actions individually." It was also said multiple times that only agenda items put up by the board will be addressed at meetings. This leaves the only way to clarify or get any answers is from official records which they are now charging fees for unlike in the past. So the board has made it so the only way that you can get information clarified is through a paywall. This is the opposite of transparency.

11. Governance Concerns: It was brought to the Board’s attention that the Townhomes of Green Briar are not identified in any of the official governing documents currently posted online by the association. Specifically, Plat Book 10, Pages 144–145 do not appear in, or are not referenced by, the bylaws, covenants and restrictions, or the Articles of Incorporation of Green Briar Village Club, Inc. Despite these concerns being raised, the Board has continued to exercise governance authority without providing clarification or documentation establishing its legal authority over the Townhomes of Green Briar. This situation is concerning to the community, as it suggests the Board may be acting without a clear understanding of its governing authority or, at a minimum, without the ability to demonstrate the scope and limits of that authority through proper documentation.